Organising an event requires a considerable amount of forward planning, time, risk and expense. Approximately 9 - 12 months prior to our events taking place, work begins and costs are incurred. These include administrative, insurance, advertising, marketing, equipment, website and staff costs. As an event draws nearer, we continue to incur costs, many in relation to the number of entrants in the event.
Whilst we are investing into the cost of staging our events, there is no guarantee of their success, making financial planning an integral part of event management and promotion. For this reason our ‘Terms and Conditions’ are here to ensure we are able to provide athletes with continued safe and enjoyable events. - Conditions of Entry:
By entering a Just Racing event (either online or postal) applicants agree to abide by our terms and conditions as listed below.
- Confirmation of Entry:
Cashing of cheques confirms acceptance of postal entries. An acceptance email from Active Europe confirms acceptance of online entries. A list of entries will be posted on www.justracinguk prior to events taking place. It is the entrant’s responsibility to inform Just Racing if any of these details are incorrect so they can be corrected prior to the event taking place.
- Competitor Withdrawal:
We endeavour to make sure we provide you with an event that you have entered. If for any reason we have to cancel an event, we will give you a full refund. As with other events (sports, cinema, theatre, concerts, etc), if after paying for them you have to withdraw, you are will not receive a refund, regardless of the reason (injury, pregnancy, holiday, business / work, etc). However, if you do need to withdraw from any of our events and provided we get enough notice, we are prepared to give you an element of your entry fee back, providing you follow our withdrawals policy:
- You must notify Just Racing in writing by post.
- You must enclose a stamped addressed envelope so we can send you your refund.
- The date of your withdrawal is as postmarked on the envelope (we will accept the date of an email or telephone message provided they are followed up by a letter with an SAE within 1 week.
- Your withdrawal letter and SAE are sent to Just Racing (withdrawal), 56 York Road, Wollaston, Northants, NN29 7SG.
Refunds will be issued as follows:
Notification Postmarked:
6 weeks or more prior to event = 80 % Refund
4 – 6 weeks prior to event = 50 % Refund
Less than 4 weeks prior to event = No Refund
- Transfer of Entry:
Under no circumstances are applicants permitted to transfer their entry to either another event, or to another individual. Applicants wishing to transfer their entry to another race, are required to follow the guidelines as outlined in Competitor Withdrawal as outlined above.
- Race Information:
All information relating to all Just Racing events will be published on www.justracinguk.com. Any changes / alterations to the course or event will also be published on the website as will individual start times. Race information and individual start times will only be sent out to competitors if they have included a sae with their application. It is the responsibility of all competitors to ensure they are aware of all information relating to their event.
- Prizes:
Any individual who has won a prize at a Just Racing event must either:
Collect the prize at the presentation
Arrange for the prize to be collected
Make arrangements with the Race Director to receive the prize post-race day prior to the presentation.
If the winner of a prize does not do one of the above, then that individual will forego the right to the prize and the prize will not be awarded.
- Completion of Entry Form:
If entrants do not complete all sections of the form, Just Racing will take the following actions:- Entries missing estimated swim times for pool based triathlons will be put together at the start of the race.
- Entries missing age / date of birth, will not be eligible for any age group prizes.
- Photography:
The promoters maintain the right to use images and photographs taken by their contracted photographers and employees at the event without informing of or recompense to event participants. These images can be used for promotional purposes as undertaken by the promoters and their partners, which will cover a range of possible uses including advertising press and media, printed information items, editorial coverage and any other promotion directly related to the promoters or their sponsors.
- Event Changes:
Just Racing have the right to change any event for the reason of safety without prior notice.
- Right of Refusal of entry:
Just Racing maintain the right to refuse or revoke entry to any applicant, where they believe that accepting the entry could prejudice the event, Just Racing, Just Racing’s sponsors, associates or staff. This right of refusal extends to include applications where acceptance is considered by the promoters to be likely to infringe upon the enjoyment of any persons connected with the event, including staff, marshals, volunteers & other competitors.
- Loyalty Scheme
- The referrer has to have already competed in a previous Just Racing event
- Only entries received for 2007 triathlon events can earn the referrer a discount voucher
- Vouchers are not transferable and have no cash value
- Vouchers can be used in 2008 events only (running or triathlon)
- The referred competitor must not have taken part in any previous Just Racing event
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